The Wilmette Institute has been registering local study groups since 1998, when it began to offer online courses. This document provides basic policies and guidelines for their establishment, purpose, and functioning. If you have any additional questions, please contact the Wilmette Institute at email@example.com or 877-WILMETTE (877-945-6388).
Initiation. Any person or Bahá’í institution (such as a spiritual assembly) can initiate the formation of a Local Study Group. One begins by contacting potential members of the study group and asking them whether they wish to participate. As soon as the group has two members (which is the point where the group tuition begins to become cheaper that individual tuition fees), you can start the group registration process. Try to register at least a month before the start of the course, that way your group will also receive an extra 10% “early registration” discount.
How to Register a Group:
- On the course registration page, click on the Register tab, and select “group” rather than “individual” on the first screen.
- Complete all personal registration information.
- Pay the initial fee.
- Look out for your Registration Confirmation email.
- Consult with prospective group members on the payment options (see Study Alone or in a Group for details on payment options).
NOTE: The registration software now allows us to change an individual registration to a group registration, but it does not allow us to merge separate individual registrations into the same group.
Cost. Generally, the cost of creating the group and registering the first member is the same as an individual membership. Each additional member costs sixty percent as much as a regular individual membership. Thus the two persons in a two-person group average a twenty percent discount each; the larger the group, the larger the per-person discount. Our software is set to accept groups as large as 20 members. The fee may be paid by credit card (the registration website is secure) or check (see Paying Tuition by Check or Credit Card for the details). If a study group cannot afford the registration, it may ask its spiritual assembly for financial assistance. If that is unsuccessful or inadequate, the group can approach the Wilmette Institute for a tuition reduction.
Members. A registration requires, at minimum, the name, email address, and postal address of each group member. If you cannot figure out how to add new members, email us at firstname.lastname@example.org and we can add them for you. The group’s confirmation number will work to open the registration system to add new group members, but it does not provide access to the course website. Each learner must receive his/her own username and password to access the course, including the online forums.
Correspondent. All study groups should have a Correspondent. The group should choose one; otherwise, the Wilmette Institute will assume that the first person who registered (called the Primary Registrant) is the correspondent. The duties of the Correspondent are to carry out or delegate the following tasks:
- Handling any local arrangements necessary to pay the registration fee to the Wilmette Institute. One option is for the Primary Registrant to register all of the study group members in one go and pay the entire fee by credit card. A spiritual assembly may decide to pay or refund the entire fee, or the Primary Registrant may collect a portion of the fee from each member of the group.
- Handling any local costs (such as photocopying, phone calls, refreshments) and passing them on to the members of the group or to the local institutional sponsor.
- Coordinating a consultation on group learning goals (such as joint projects, public discourse, or social action). When groups develop common goals, they will be more committed to completing the course.
- Planning a schedule of study group meetings. This should include who will coordinate each meeting and whether any members will make presentations at them. The Wilmette Institute does not require learners to make a presentation, but it is a good way to learn.
- Contacting the study group’s mentor and arranging a time the mentor can interact with the group (preferably, at least once a month). This is best done by speakerphone or cell phone or via a web-based audio or audio/video service. If the mentor is nearby, s/he may be able to meet the group in person. If the mentor’s schedule is incompatible with the group’s, the group can talk to the lead faculty member of the course or any other faculty member.
- Making sure the study group meets regularly (usually once per unit, typically six to eight times). Study units usually last one week. If a weekly meeting is impossible, perhaps the group can meet every other week. Wilmette Institute courses have a “grace period” of about four weeks after they officially end so that people can finish up their course work. If necessary, a study group can schedule “catch up” meetings during the grace period.
- Making a brief report (by email) to the mentor after each meeting. Every course has a forum where such reports can be posted. They could also be emailed to the mentor.
Study Group Meetings. Normally, study groups should meet at least once per unit (once per week). Sometimes a meeting every two weeks is adequate to review two units. The study group meetings may involve the following:
- An opening prayer.
- Discussion of the material covered by the unit. The group could try any of the following:
- Reviewing the unit’s discussion questions.
- Listening to brief presentations on the topic by one or more of the members of the study group.
- Discussing the unit with the mentor or other faculty member by telephone or other means, if the person is available.
- Activities designed to reinforce learning of the material covered in the unit (art work and small group discussion, for instance).
- Planning outreach efforts. We encourage study groups to plan one or more presentations or service projects (at a Feast, a fireside, a deepening, a children’s class, a youth class, a study circle, a devotional, a public place, informal sharing, or in the community newsletter). All the materials prepared by the Wilmette Institute can be used unless they are specifically marked otherwise. This is an excellent way to reinforce ones learning.
- Planning the next meeting, including verification of who will coordinate and/or present and who will take notes.
- Refreshments and socializing.
Attendance at Local Study Group Meetings. Members of the group should make a commitment to attend all meetings, barring unusual and unforeseen circumstances. Each group can set its own policy about whether it will allow or encourage visitors to attend occasionally.
Mentoring Local Study Groups. The Wilmette Institute will assign a mentor to the study group in the first week of the course. The mentor will do the following:
- Interact with the entire study group by telephone or other means at a mutually convenient time, preferably at least once per month.
- Will help answer questions about the topic of the meeting, pose questions for further consideration, and encourage activities of the group.
- Interact with individual members of the study group by email, read their projects, and read reports about their presentations.
- Receive reports from the group Correspondent about any meetings the mentor was unable to “attend” by phone or other means.
- Communicate with the Correspondent about strengthening the group, especially if the group is having problems (unable to meet, low levels of enthusiasm, etc.).
- Offer suggestions to the Wilmette Institute about improving study groups.